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Gym & Fitness Studio

Every class booked, every renewal followed up, without a shift dedicated to it.

This is the system we'd build for a gym or fitness studio: an AI front desk that books classes, manages waitlists, and runs membership renewal and trial follow-up automatically, across whatever channel a member or prospect messages on.

Build my operationOpen the system
Owner interfaceLive operation
app.flowatik.com/gym

Concept design, illustrative only. Not a built system yet.

01AI class booking02Trial & renewal follow-up03Front-desk dashboard
Before the system

Full classes. Empty follow-through.

01

A DM asking about tomorrow's class time sits unanswered for hours while staff are on the floor, and by the time someone replies, the class is full or the prospect has already booked somewhere that answered faster.

02

Trials end without a nudge to convert, and renewals lapse quietly, not because members decided to leave, but because nobody followed up before the membership just expired.

Module 011/3

AI class booking

Every DM, one assistant.

Flow answers on WhatsApp, Instagram and Messenger, books a class or adds a member to the waitlist against real capacity, and confirms instantly, so a class isn't lost to a slow reply.

  • Unified inbox across WhatsApp, Instagram & Messenger
  • Real-time class booking against actual capacity
  • Automatic waitlist management
module.flowatik.com/concept

Concept design, illustrative only. Not a built system yet.

Module 022/3

Trial & renewal follow-up

Conversion that doesn't depend on someone remembering.

Trial members get a follow-up before their trial ends, and renewal reminders go out ahead of expiry, automatically, on a schedule, not whenever staff have a spare moment.

  • Automated trial-to-membership follow-up
  • Renewal reminders before expiry, not after
  • Win-back outreach for recently lapsed members
module.flowatik.com/concept

Concept design, illustrative only. Not a built system yet.

Module 033/3

Front-desk dashboard

Classes, waitlists and renewals, one view.

Staff see today's class capacity, who's on a waitlist, and which members are due for renewal or a trial follow-up, in one dashboard instead of checking a booking app, a spreadsheet and a payment system separately.

  • Live class capacity and waitlist view
  • Renewal and trial status flagged automatically
  • One view instead of three separate tools
module.flowatik.com/concept

Concept design, illustrative only. Not a built system yet.

Life after

One dashboard instead of forty chats.

  • Flow answers instantly and books straight into real capacity
  • Waitlists filled automatically as spots open up
  • Trial members followed up before the trial ends
  • Renewal reminders sent ahead of expiry, automatically
Decision engine

The intelligence between every action.

A member or prospect messages about a class or a membership. Flow checks real capacity, books the class or adds them to the waitlist, and runs trial and renewal follow-ups on a schedule, without staff having to track any of it by hand.

Example run · Resolved automatically

Trigger

WhatsAppWhatsAppInstagramInstagramMessengerMessenger

“Is there space in tomorrow's 6pm class?”

Understand

Reads the request and checks it against real class capacity.

Book or waitlist

Confirms the spot, or adds the member to the waitlist.

Confirm

Sends a confirmation with class details.

Follow up

Runs trial-conversion and renewal reminders on schedule.

Resolved to

Google CalendarCalendarStripeBillingDashboard
System footprint

Connected tools.

Every channel, calendar and payment tool the team already uses, wired into one system.

Messaging

WhatsAppWhatsAppInstagramInstagramMessengerMessenger

Scheduling

Google CalendarGoogle Calendar

Payments

StripeStripe
Other systems

Different industry. Same method.

Every build starts from the same four stages, see how we build these systems.

Dental ClinicA front office that never drops a request.Real Estate AgencyEvery lead qualified. Every showing booked.

Different operation.Same standard of thinking.

Let's map the system hiding inside your business.

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